Posted: Friday, January 26, 2018 6:26 AM
Agency: Department of Corrections
Working Title: FDC: STAFF ASSISTANT:AVON PARK CORRECTIONAL INSTITUTION
Salary: 903.19 BI:WEEKLY
Posting Closing Date: 01/29/2018
FLORIDA DEPARTMENT OF CORRECTIONS
****INTERNAL OPPORTUNITY ONLY : Must be currently employed with the Florida Department of Corrections to be considered for this position.
Staff Assistant :
This advertisement is for a career service position located at Avon Park Correctional Institution.
SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY. EMPLOYEES ARE NORMALLY HIRED AT THE MINIMUM OF THE SALARY RANGE.
SPECIFIC DUTIES AND RESPONSIBILITIES:
This position provides administrative assistance to the Warden by researching and gathering data, preparing written reports and statistical reports, providing guidance and assistance to staff formulating projections and recommendations, and making independent conclusions.
:Reviews, analyzes, and prepares drafts of interoffice memorandums, correspondence, DC:mail messages and confidential material for the review and approval of the Warden.
:Gathers, compiles and records statistical data, written reports and other information for review by the Warden.
:Interacts with the public and staff in a tactful and courteous manner by responding to questions, interpreting rules, regulations, policies and procedures, and practices.
:Refer questions as needed to the Warden.
:Assist the Warden by providing information (oral and written) to department heads concerning attendance at meetings, conference and seminars.
:Maintains a calendar of events for Warden for those events requiring his attendance. Coordinates scheduling for training vehicle and vehicle assigned to the Wardens Office for such events.
:Compiles data from department heads and recapitulates into bi:weekly and monthly reports for review/approval by Warden and forwarded to Regional Director
:Opens, dates and distributes daily mail for Warden. Copies and distributes mail/correspondence to appropriate department after reviewed by Warden.
:Coordinates with the mail room to ensure that all outgoing mail from the
:Wardens office is processed daily.
:When necessary, distribute copies of the proposed DC rules, Adopted Rules and Policy and Procedure Directives.
:Answers the telephone promptly, politely and professionally.
:Screens and transfers callers to appropriate personnel or takes and transmits all messages accurately and without delay.
:Responsible for taking, transcribing and distributing minutes of meetings conducted by the Warden.
:Maintains all office files and documents in an accurate, current and secure manner.
KNOWLEDGE, SKILLS, AND ABILITIES:
:Knowledge of office procedures and practices.
:Ability to utilize problem:solving techniques.
:Knowledge of Microsoft Office programs.
:Ability to understand and apply applicable rules, regulations, policies and procedures.
:Knowledge of effective communication techniques and correct grammar usage.
:Knowledge of the methods or data collection.
:Ability to prepare reports and correspondence.
:Ability to establish and maintain effective working relationships with others.
:Ability to follow instructions.
:Ability to plan, organize and coordinate work activities.
:Ability to deal with the public in a tactful and courteous manner..
If you experience problems applying on:line, please call People First service center at
Applications will be accepted until 11:59 PM on the closing date.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center 35). Notification to the hiring au
• Location: avon park, Lakeland
• Post ID: 46488847 lakeland